Piedmont Hiking and Outing Club Bylaws
Article 1: Name
The name of this organization shall be the Piedmont Hiking and Outing Club.
Article 2: Purpose
The Piedmont Hiking and Outing Club is a recreational outing club devoted to enjoying outdoor activities in an environmentally low-impact manner. The club shall not be used as a political or religious forum.
Article 3: Membership
Section 1: Types of memberships shall consist of individual and family.
Section 2: Any adult is eligible for admission so long as s/he agrees to and complies with the bylaws and standing rules of the club.
Section 3: Annual dues shall be:
B. Family - $30 per year.
Section 4: Dropped from membership for nonpayment of dues.
B. A member who has been dropped may reinstate membership by payment of dues.
Article 4: The Executive Board
Section 1: The Executive Board shall consist of elected officers, the committee chairpersons and the past president.
Section 2: The Executive Board shall handle the regular business of the organization.
Section 3: Three meetings of the Executive Board shall be held each year. Additional meetings shall be called as deemed necessary by the President or a majority of the Executive Board.
Section 4: A quorum for conducting the business of the Executive Board shall be not less than four members of the board, two of whom must be elected officers.
Section 5: Each outgoing Executive Board must leave in the treasury a sum equal to the unpaid bills and/or obligations for which the club is responsible.
Article 5: Officers and Committee Chairpersons
Section 1: There shall be the following elected officers:
Section 3: An officer who does not comply with assigned responsibilities may be relieved of office by majority vote of the Executive Board. Appointment of a replacement shall be made by the President with approval by majority vote of the remaining members of the Executive Board.
Article 6: Elections
Section 1: A nominating committee shall consist of the four most recent past presidents of the club. The president who served least recently shall serve as committee chair. If four past presidents are not available, the current president shall appoint the additional members to the committee. Their duty is to nominate the officers for the following year.
Section 2: Preliminary report of the nominating committee shall be made at the December meeting. Final report of the nominating committee shall be made at the January meeting. Nominations from the floor shall be accepted at the January meeting.
Section 3: At the January meeting, after all nominees are placed before the membership, elections shall be by majority show of hands with the nominees leaving the room. Each adult member shall have one vote for each office.
Section 4: New officers shall assume office on February 1st.
Section 5: Officers shall be elected for a term of one year, to serve from the time they assume office. Officers may not serve more than two consecutive years in one office. An individual may serve a maximum of five years in elected offices, and then will not be eligible for elected office until a period of two years has elapsed.
Article 7: Duties of Officers
Section 1: The president shall:
B. Appoint the committee heads per Article 5, Section 2.
C. Make interim appointments as needed with the approval of the executive board.
D. Sign all contracts with the secretary after the approval of the executive board.
E. Serve as ex-officio member of all committees except the nominating committee.
F. Call a special meeting when it is necessary.
Section 3: The secretary shall:
B. With the president, sign all contracts for the organization.
C. Handle the correspondence of the organization.
B. Make financial reports to the membership
Article 8: Amendments
The bylaws may be amended or revised by an affirmative vote of two-thirds of all members present at a meeting designed for that purpose. Copies of the proposed amendments shall be available upon request at least one month prior to the meeting.
Article 9: Dissolution
Should the organization be dissolved, all material possessions of the organization must be sold and the moneys obtained from the sale donated to a North Carolina non-profit environmental group approved by majority vote of the Executive Board after all bills have been paid.
Revised by majority vote of members present on the 11th day of April 1994.
Revised by majority vote of members present on the 11th day of September 1995.
Revised by majority vote of members present on the 12th day of February 1996.
Revised by majority vote of members present on the 19th day of January 2002.
Revised by majority vote of members present on the 17th day of January 2014.
Revised by majority vote of members present on the 14th day of November 2016.